Difference Between Gmail and Google apps for work

For years, we have been using Gmail as well as many other Google Apps for work. Recent times have seen a question on the need for paid Google Apps vis-à-vis free Gmail. There is a constant debate on Google Apps vs. Gmail. Of which one to choose for one’s use.

As we know, Gmail is a web-based free e-mail service that provides gigabytes of storage to its users. An e-mail management system, Gmail comes with contact management, e-mail forwarding, spam filtering, and many other useful features. Released in 2004, Gmail has been designed for both commercial and non-commercial use. In addition to e-mail services, you get access to free Google Apps or Google Apps free edition.

gmail - google apps for work

On the other hand, Google Apps is a package of cloud based service tools and software developed for enterprises and educational institutions. Google Apps can broadly be divided into two categories: Google Apps for Work and Google Apps for Education. For a small monthly or yearly charge, Google Apps provides your enterprise and classroom access to Gmail, Calendar, Drive, Calendar, Docs, Hangouts, Sheets, Slides, Forms, Admin, Google+, Vault, and unlimited storage.

What’s the difference?

The main difference between Gmail and Google Apps for Work is the e-mail address. Google Apps lets you use your own domain as part of their e-mail address such as abc@yourcompany.com. While with Gmail, your e-mail address would be abc@gmail.com.

Another difference is the price. If Gmail is free, you need to pay $5 a month or $60 a year as per your plan (flexible or annual) to use products in the Google Apps suite for a user.

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gmails vs google apps for work

The most important difference is that with Gmail you have access to free Google apps such as e-mail service, Google Docs, Google Drive, and other such Google Apps. However, with Google Apps for Work, you get a number of additional business-grade services including a professional e-mail at your domain, additional storage, 24/7 customer service, enhanced security features, and many others. All these services can be accessed via a monthly or yearly plan. Google also offers a 30-day trial period for Google Apps for Work.

Why do I need Google Apps For Work?

If you own a business or thinking of starting a new one, then it is imperative that you have Google Apps For Work product suite. As Google Apps is a cloud-based service, Google Apps For Work product suite lets you work from anywhere, and share important documents on the go. In addition to having access to a range of products, you can secure all your devices and data. The Google Admin product in the suite helps you manage e-mail addresses, the connected mobile devices, and the security settings.

The following table provides a comparison between Gmail and Google Apps for Work.



Google Apps for Work
It is free. Offers a free 30-days trial. Offered for $5 a month or $60 with taxes for a year.
No domain names allowed. Standard e-mail address: abc@gmail.com Offers adding domain name to e-mail address.
Provides access to free Google Apps or Google Apps free edition with limited feature. Provides access to professional apps with business-oriented features such as Gmail, Calendar, Drive, Calendar, Docs, Hangouts, Sheets, Slides, Forms, Admin, Google+, Vault, and unlimited storage.
No offline support provided. Offline support provided. Let’s users view, create, and edit content, and sync automatically when connected.
Users create their own account and reset their own passwords. An IT administrator sets Google Apps Email account and provides assistance for password reset.
It is designed for individuals. It is designed for businesses.
An individual manages the account. An IT administrator can manage user accounts through the built-in Google Apps IT administrative control panel.
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Learning Hub Editorial Team

We are a team of tech enthusiasts who find Google Apps and its features intriguing. Let us know your views if you find us helpful.

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