Are you going somewhere ? or are you too busy ? Do you want someone to read and send your mails on your behalf. Gmail delegation is your solution, delegate your mailbox to the person,who will do work on your behalf or your assistant. then he can read and send mails on your behalf. The delegated person will not be able to chat on your behalf and give any one permission to do gmail setting. In free gmail you can delegate your account to maximum 10 people but in google app for work you can delegate your account upto 25 people.
In this tutorial we will learn setting up gmail delegation.
Setting up gmail delegation
For Delegating Your mailbox, You will need to go to gmail settings (Gear symbol in the top right corner).
Then Go to ‘Accounts and Import’ Tab
Here you can see ‘Grant access to your account’, Click ‘Add another account’ next to it.
You will see a pop-up to add an email address of the person, fill the email address and click on Next step.
You will see a notification window, where gmail will send a confirmation mail to the other person. Please click on ‘Send email to grant access’
you will see a notification that mail has been sent to the other person.
The other person will get the mail from gmail for accept the delegation. he will get two links in the mail
- To accept the delegation.
- To reject the delegation.
The other person will click on the link and confirm it.
After confirming from the other person’s end you can see the status on your mailbox settings – Beside your ‘Grant access to your account’ tab.(Accepted)
After accepting it may take up to 30 mins to delegate the account to the other person.
After some time you can see the other person can access your account.
Hooray!! we have delegated our account, If you have any doubts please feel free to comment.