The biggest enigma of today’s world is data protection. If you are working for an organization, it’s your duty to secure the organization data from hacks and phishing and keep the data safe. Google is working for new ways to handle these intricacies.
With your G-suite panel, now you can ask your users to verify their identity while logging into their G-suite account with an extra identity i.e- employee Id. For going ahead with this, you need to provide employee Id to all users and they can use this while logging in. This will help users to protect their data from account hijackers as employee id adds an extra layer and is not easy to guess for them.
Activate the Login Challenge
As we were discussing above, we need to provide employee id to every user of your G suite to enable this security feature and this can be done in four ways by Admins
- Directly upload the employee Ids through admin console.
- Directly update the employee information in the admin console
- Use Google cloud Directory sync for updating it from LDAP server or from Active Directory.
- Use G Suite Admin SDK Directory API to get the “externalIds.type” “organization” field with employee IDs.
Once employee Ids field has been added, Login challenge can be enabled by going to below path in admin console:
- Login to Admin console.
- Go to Security Module.
- Select Login Challenges.
- Select “Use employee ID to keep my users more secure.
Once Admin added the employee ID field for users and enabled it from the admin console. Users will see the extra field while logging in.
To make this process smooth, notify your users before implementing this login challenge. Ask users to where they can see their employee Id and keep in mind as they will be asked to enter it while logging in. If any user does not want to go ahead with this option, the user can go with another login options, Ask them to update their phone number and recovery mail.
NOTE: This login Challenge won’t be shown to users, who has 2-step verification enabled for their account.